Registration Information

Registration Directions

To register for workshops, concert tickets, accommodations, and meals, please follow the instructions on the Registration Form and read the registration information below. For more information and instructions on reserving accommodations and meals on campus, see Accommodations & Meals. Because of the cost of putting on the festival, this year we find it necessary to charge a one-time non-refundable registration fee of $5/person, with a maximum of $10/family. Any surplus revenue will go back to the Zimfest Association for support of future festivals or donations to non-profit Zimbabwean organizations.

Summary of Fees

There is no ticket for the whole festival. You need to register separately for each event you want to go to — workshops, evening concerts, housing, and meals.
Workshops cost $12.50 per hour and require registration, except for a few Community Events that are offered by donation and without registration.
Evening concert tickets cost $12 for each concert in advance ($6 for children 6-12), or $30 for all three concerts in advance ($15 for children 6-12). Children 5 and under are free.
Afternoon concerts are free, no tickets or registration required.
Housing in the dorms and meal tickets require registration by July 15. See Accommodations & Meals for details and rates.
There is a one-time registration fee of $5 per person (max. $10 per family).
If you pay online by credit card, a 3% surcharge will be added. (Other payment methods are available.)

General Workshop Registration Information

You may either register by mail or on-line. If you register by mail, then you need to include your payment with your registration. If you register on-line, you have a choice of paying by credit card (on-line) or mailing in your payment. When registering for a workshop, please indicate a second choice for each workshop you choose. When registering for Intensives, please mark out all time slots that the class meets. Be sure to read the information about participant playing levels on the Workshop Descriptions page before you choose your workshops. Out of courtesy to the teachers and other class participants, please do not sign up for any workshop that is beyond your level of experience. If the teacher deems that the class is above your level you may be asked to observe.

It will help us if you register early. All registrations forms and payments that are postmarked June 16 or earlier will be processed together. These registrations will be randomized to ensure equal chance at receiving first or second choices for workshops in a lottery. Your registration will not be processed until we receive payment. In late June or early July you will receive a letter or email confirming your registration and workshop schedule.

Registration forms and payment postmarked after June 16 will be accepted and will be processed on a first-come, first-served basis. For registration forms we receive by July 10, you will receive an email or letter confirmation of your registration and workshop schedule. Otherwise, your confirmation packet will be available at the Festival Registration Table. Do not mail any forms or payments after July 25; you will be able to register at the Festival Registration Table.

Regardless of your method of registration, you may check your current registration status, make changes, check the status of workshops (open/full), and find out about any changes in the workshops or schedule at our website (www.zimfest.org) through August 1.

All Zimfest participants should check in at the Festival Registration Table upon arriving at the Zimfest site. You will receive your concert tickets, meal tickets, final workshop schedule, site information, and updated information on workshops and other Zimfest activities.

Mail-In Registration

We will accept registration forms by regular mail only (no faxes), and they must be accompanied by a check or money order. Do not mail any registration forms after July 25; instead, come to the Festival Registration Table at Zimfest to register.

On-Line Registration

You may register on-line right here at Online Registration. This year, you will be able to pay on-line with a credit card. A 3% charge will be added to your bill to cover costs for this service. Your registration will not be processed until we receive payment. So, you either need to pay on-line or send us a check or money order. If you pay by check or money order, include a Payment Voucher. To register, click the link to Online Registration. Follow the instructions to create your user name and password. The on-line system allows you to control your own registration choices. You may make changes at any time up until August 1. However, any changes that you make cannot exceed the amount you have paid and payment by mail must be sent by July 25. The on-line registration system will be closed during an interim period while the lottery is being completed in late June.

Festival Refund Policies

Cancellation Refunds: If you are unable to attend the Festival, requests for refunds will be accepted until August 1 (NO LATER). Refund checks, minus a $15 administrative fee (in U.S. funds), will be issued approximately one week after the festival.

Workshop Refunds: If you do not get into a workshop for which you have registered and paid, we will give you credit toward another workshop that you can register for BEFORE or DURING the Festival, as available. You may register for these additional workshops by mail or on-line, or you may wait until you arrive at the Festival. If, by the end of the Festival, you still haven’t used up your Zimfest 2003 credit, you may request a refund. We will place a refund box at the Festival Registration Table in which to place your request. You may also mail in workshop refund requests for one week after the Festival. We will not accept class refund requests postmarked after August 18. It is our goal to offer you so many great workshops that you won’t need a refund! You may also choose to donate your Zimfest 2003 refund to Zimfest Association or another nonprofit organization serving needs of Zimbabweans.

How to Contact Zimfest 2003

E-mail: 2003@zimfest.org
Website: www.zimfest.org
Phone (messages)/FAX: (503) 236-7148
Postal address: Zimfest 2003, P.O. Box 12569, Portland, OR 97212, U.S.A.

The quickest way to have your needs addressed is to communicate with us through e-mail. Please include your phone number in case we want to call you. For the most up-to-date information about the Festival, regularly visit our website and/or subscribe to our email list (via the website).